The scheduler performs time-based automated actions. You can set up your own schedulers, configure at which points in time they should run, set up conditions to determine which tickets they should affect, and then configure the actions that you want to be executed on these tickets.
Schedulers with Action: Delete are currently the only way in the Zammad front end to permanently delete tickets. This limitation is intentional as Zammad is designed to be revision-proof. A possible use case for such a scheduler is to delete spam tickets some time after creation (e.g. 30 days).
While it is possible to delegate scheduler permissions to normal agents with
admin/scheduler permission, it is inadvisable to do so. Malicious
agents could use a scheduler to access tickets in restricted groups
(by moving them to a non-restricted group) or to delete arbitrary tickets.
2000tickets per run. This is a security function in case you accidentally miss configure the scheduler.
Add a new scheduler¶
Choose a name for the scheduler.
- When should the job run?
Choose the points in time using Zammad’s timezone when the scheduler should run.
The scheduler tasks are not saving any timezone information. Thus: Scheduler tasks created prior Zammad 5.1 don’t require any change.
- Conditions for affected objects
Determine the ticket attributes (conditions) to limit on which tickets the actions configured in step 5 are to be performed.
👋 Looking for more depth explanation on conditions? 🤓
Many condition settings in Zammad, no matter if in ticket scope or not, re-appear in several places of Zammad. For this reason we created a dedicated documentation section to reduce duplicate drag.
Have a look at Object conditions to learn even more! 🎉
This list previews some tickets that your conditions are matching and shows a total of how many tickets are being matched. Use this to double-check the entered conditions.
- Execute changes on objects
Determine the changes to be made to the ticket.
- Disable notifications
By default, actions triggered by schedulers won’t send notifications. You can override this here by setting this to no.
You can use the note field to describe the purpose of the scheduler. This is only visible to other admins when they are editing the scheduler. It is not a way to add notes to tickets.
With this setting you can enable/disable the scheduler.
The scheduler shown in the screenshot would have the following effects:
Every workday (Monday to Friday) at 9:00 a.m. (Europe / Berlin UTC+1), all tickets which:
are not closed or merged, and
are assigned to the Sales group, and
whose escalation was 30 minutes ago
assigned to Emma, and
have their priority changed to 3 high.
As a supervisor in the Sales group, this enables Emma to intercept and process escalated tickets.
Emma will not receive notifications when the scheduler assigns her these tickets, and no note will be added to them.