PGP

Introduction

Pretty Good Privacy (PGP) is another method for secure email communication. With PGP, you can exchange signed and encrypted messages with others.

Signing

is a proof that a message hasn’t been manipulated on its way.

In other words, it guarantees message integrity and authenticity.

Encryption

scrambles a message so that it can only be unscrambled by the intended recipient.

In other words, it guarantees message privacy and data security.

Screenshot of ticket creation with encrypt and sign buttons

Once PGP has been enabled, 🔒 Encrypt and ✅ Sign buttons will appear in the ticket composer.

Note

Sign button not visible?

Please note that the signing of emails is based on the outgoing email account. That means you have to choose a group with a sender email account, which has a private key assigned.

Handling of Keys

To use the PGP function, you have to enable the integration (PGP) by switching the toggle to enabled.

You can add keys by clicking the add key button. The keys can be imported from a file or you can paste the content of the key in the text box.

Note

Which keys do I have to import?

For signing outgoing emails, you have to import the private key of your Zammad email account.

For encrypting outgoing emails, you have to import the public key of the customer’s email account.

For verifying the signature of signed incoming emails, you have to import the public key of the customer.

For decrypting of encrypted incoming emails, you have to import the private key of your Zammad email account.

Import Keys From a File

You can import keys from a file in the section Upload key:

Screenshot of adding a key via file

Supported file formats: ASCII-armor as well as binary GPG format (basically any GPG supported key format) is supported here.

Import Keys by Pasting the Content

You can also paste the key’s content in the section paste key:

Screenshot of adding a key via pasting

Supported format: Please note that only ASCII-armor is supported here.

Deleting Keys

If you want to delete a specific key, you can do it by clicking on the menu in the actions column and select delete:

Screenshot of deleting a key

Downloading Keys

If you want to download your keys, you can do this as well via corresponding action buttons. Depending on the key, you can choose wether you want to download the private or the public key.

Default Behavior

Here you can adjust on per group basis, if sign and encryption is on or off by default. Please be aware, that agents can always override the setting for each individual article.

Adjusting default behavior on per group basis

Recent Logs

Here you can see the last actions regarding signing and encryption and if they were successful.

Troubleshooting

Sign button is not visible, but keys are imported.

  • Did you choose a group in the ticket?

  • Did you import a private key for the email adress, which is used for outgoing emails in the group?

How to obtain keys?

You can create them yourself! There are some good tutorials on the web on how to create them. Providing keys to Zammad is a prerequisite to use the PGP feature.

It says a passphrase is needed, but I haven’t got one.

If the key is secured with a passphrase, you have to provide it for the import in Zammad. It is possible that keys may have an empty passphrase. However, this is not recommended.

How do my customers get my new key?

You have to provide your public key in advance. Your customer also has to configure PGP in their email workflow and import your public key. The other way round, you have to get the public key of your customer and have to import it to Zammad.